Semesters and classes
Schedule a term of weekly classes and manage its sessions.
A semester is a term of weekly classes. You describe the pattern once (which days, which times, from when to when) and Bright Panda creates every session on the calendar for you.
Schedule a semester
- 1Open Semesters and choose Schedule a Semester
- 2Semester NameFor example "Fall 2026".
- 3Select Activity, Location and InstructorYou can set a Fixed Pay Amount for the instructor if you pay per class.
- 4Start Date and End DateThe first and last day of the term.
- 5Recurring Days and timesTick the days it meets and enter the Start Time and End Time. Times are what you mean, in your own school's time: 16:00 is 4:00 PM.
- 6Total Tuition and Student CapacityThe price for the whole semester and how many students fit.
- 7Holiday / Closure DatesDates to skip, such as a holiday week. No session is created on those days.
- 8Publish to StorefrontSwitch it on to let customers register. Leave it off to prepare the class privately.
- 9Choose Schedule Semester
Example
- Semester Name: Fall 2026
- Activity: Watercolor Basics, Location: Main Studio, Instructor: Jane Rivera
- October 5 to November 23, Mondays, 4:00 PM to 5:00 PM
- Tuition: $240, Capacity: 10
- Holiday: October 12
- Result: 7 sessions (Mondays, skipping October 12)
If you see "No sessions would be created with the given dates and rules", no day in your date range matches the days you ticked, or every matching day is a holiday. Check the dates and the days.
Add another class to a semester
Open the semester and choose Add Class / Batch to add another time slot or another activity to the same term. Each class (a "batch") has its own price, capacity, instructor and days.
Change a single session
Open the Calendar and click the session. You can:
- See its roster (the students enrolled).
- Reschedule it to a new day or time. Every enrolled family is emailed (and texted, if they opted in) the old and new time.
- Cancel it, with a reason such as "Snow day". Every enrolled family is notified, and the session shows as cancelled on the calendar and in the customer portal.
- Add an extra session (for example a make-up Saturday) with Add Session.
Times in messages include your time zone, for example "4:00 PM EDT".